Visitor and contractor sign-in for orchards
Know who’s on site. Have the record when you need it.
With GateBud™, visitors and contractors scan a QR code to check in and review your orchard’s safety information. Your team can see who’s on each property and look up visit details, answers and document acknowledgements in one place.
No app or visitor account required.
Chosen for more than 80 orchard sites in New Zealand.
How GateBud works
Scan
Place a GateBud QR code at each gate. Visitors scan it with their phone.
Check in
They enter their details and review the hazards, maps and documents for that site.
Confirm
The visitor sees when check-in is complete. Your team can see who is on site.
Simple at the gate. Useful for your team.
See who’s checked in across your orchards
Check who’s on each property from one view, with an evacuation roll call available when you need it.
Put each orchard’s safety information at the gate
Give visitors the hazards, maps and documents for the property they’re entering, directly on their phone.
Find the visit. See what was acknowledged.
Search past visits, check submitted answers and document versions, and export the records you need.
Set up once. Adapt for each orchard.
Copy common settings between properties, while keeping each site’s hazards, maps and documents separate. Create QR codes in bulk and control which sites each team member can access.
Guides for orchard teams
Visitor and contractor sign-in
What to record at your orchard gate, and why.
Getting your records ready for a GAP audit
What the different schemes ask for and what to have ready.
Biosecurity starts at the gate
Practical arrival routines for people, vehicles and equipment.
Summer orchard access and contractor briefings
A practical checklist for entrances, restricted areas, changing conditions, emergency arrangements and sign-in.
The Health and Safety at Work Act on orchards
What HSWA 2015 means for visitors and contractors.
PCBU duties on an orchard
What PCBU means, and who it covers on your orchard.
Fruit fly and stink bug season at the gate
What KVH says about the 2026/27 high-risk season, and the extra arrival questions and records that go with it.
Temporary hazards at the orchard gate
How to write, time, reach and take down a notice for a hazard that is only there for a few days.
Spray records from your contractor
What a useful spray record holds and what to ask for before the contractor leaves.
Simple pricing
NZ$65 per site, per month
Excluding GST. Priced per site, not per user. Assisted setup included. No minimum or pricing tiers.
Common questions
Does a visitor need an app or account?
No. They scan the site QR code and use a mobile web page.
What happens when reception is poor?
The page needs enough signal to load. If reception drops during check-in, GateBud saves the entry on the phone and retries while the page remains open. The visitor can see whether it has been recorded or is still waiting to send.
What records does GateBud keep?
The Visitor log shows each visit, the details submitted and any document versions acknowledged. Records can be exported as PDF or CSV.
Does GateBud replace our safety system?
No. GateBud handles visitor and contractor check-in and the record behind it. It works alongside your other safety tools.
What counts as a site?
A location with its own check-in settings and records. Several entrances to the same location can use copies of the same QR poster. Use separate sites when you need different instructions or separate records. We can help you work through your locations during setup.
What does setup include?
We help set up your sites, check-in questions, documents and QR posters.
See how GateBud would work across your orchards.
Book a demo and we’ll talk through how GateBud could help your team. We’ll show you a visitor check-in, the view that shows who’s on site, and the records kept afterwards, and answer anything about setting up your properties.